Services
ERA assumes much of our client’s employer related responsibilities.
Services Overview
- New Hire Documentation and Reporting
- Employee Records (W-4, I-9, Applications)
- Employee Handbooks
- Payroll Processing
- Garnishments (Child Support and Tax Levies)
- Payroll Checks, Direct Deposit and Related Reports
- Payroll Tax Filing and Reports (941, State & Federal Unemployment
- Year-End W-2
- Social Security Administration Submittal
- Unclaimed Property (un-cleared checks) Submittal
- Track Paid-Time-Off, Vacation, Sick Time
- Human Resource Consultation
- Federal and State Posters
- Evaluation, Explanation and Selection of Employee Insurance Plans
- Add/Deletes from Benefit Plans
- Account Reconciliations
- Unemployment Claims and Responses
- Notification of Federal Compliance & Regulatory Changes
- Risk Management
- Work Safety Programs
- Workers’ Compensation Claims and Hearings
- Workers’ Compensation Audit Information
- New Hire Enrollments
- 401K Plans
- Applicant Screening: Background Investigations, Pre-Employment Physicals, Drug Testing, etc.
- Quick Links
- Human Resources
- Employee Benefits
- Payroll Management
- Tax Administration
- Workers Compensation
- Risk Management
Human Resources
Complexity in regulations become headaches for business owners.
Typically, we think of HR as a company function dealing with employee hiring, termination, performance evaluation, wage and salary determination, administering vacation and sick leave procedures and handling everyday mundane employee issues. But today’s employment realities require much more from the Human Resources staff.
New Hire Documentation and Reporting
Form I-9 Completion and Compliance
Employee Handbooks
Unemployment Claims Management
Human Resources Training
Workplace Posters
Human Resources Consultation
Notification of State and Federal Compliance and Regulatory Changes
According to George Washington University Regulatory Studies Center, at the end of 2016 there were over 90,000 rules and regulations published in the federal register, and many of these regulations are applicable to small business owners. This means that at any given time businesses are vulnerable to fines and legal damages for failure to comply with regulations the business operator does not even know existed.
The relevance for the small and medium size business owner is the imbalance of the economic impact of regulatory compliance when compared to larger companies. The smaller company cannot be economically staffed to continually manage and monitor these government regulations. While not all regulations concern employment, the many that do fall under the auspices of Human Resources, or in the case of a small employer – the multi-tasked individual assigned to handle them.
According to a report from the National Small Business Association (NSBA) 2017 survey of small business owners, “complexity is the biggest problem with regulations”, and the federal tax code is one of the most burdensome areas.
While releasing its quadrennial “Problems and Priorities Survey”, National Federation of Independent Business (NFIB) President and CEO Juanita Duggan said “all of the top problems for small businesses relate directly to excessive federal regulation.”
The bottom line is any business with employees (including small business) need professional Human Resources help to understand what regulatory compliance is necessary, and how to get it done. Large companies hire staff HR specialists to get the job done. Smaller companies can accomplish the task economically through professional HR services from ERA.
ERA has certified Human Resources professionals on staff that assist our clients with staying compliant with changes in state and federal employment laws.
Employee Benefits
As healthcare evolves so must the mechanisms for funding its costs.
Although almost everyone eventually needs healthcare, not everyone needs it at the same time nor in the same manner. We do not all fit into a predictable pattern of healthcare system usage. Regardless, the standard of healthcare financing continues to be healthcare insurance purchased through the employer and provided by a health insurance company, usually defined as “Group Health Insurance”.
Generally, businesses are not required to provide group insurance benefits to its employees, but many do so and supplement the costs of those benefits to varying degrees. The important thing to remember is one size does not fit all when it comes to employer sponsored benefit plans. Consequently, ERA does not sponsor a universal health plan that is automatically a part of the services provided for our clients. Instead we have other benefit options for our clients.
If our client has a group health product it is happy with, we will simply help our client manage the program with the payroll deductions and payment to the insurance carrier. The client would remain the Plan Sponsor.
On the other hand, if our client does not have a group health plan (or is not happy with the plan), ERA will help develop a plan that best meets the needs of the client and obtain the most cost-effective solutions from the insurance market.
Payroll Management
ERA makes sure client payrolls are accurate and on time every time.
Saving time is one of the most important aspects of our service to our clients. As with all our services a dedicated representative is assigned to each client to insure that lack of communication is never a cause for errors or delays in the everyday management of payroll functions.
ERA provides complete payroll administration including:
Security
We make sure payroll information is only accessible by authorized personnel.
Filing taxes
ERA files and pays taxes every day, including processing and paying taxes for out of state employees and different authorities.
Garnishments
ERA calculates, collects and processes garnishments.
Employee access
Employees can access pay stubs and payroll information from our website at any time.
Tax Administration
Tax compliance is a major responsibility for your company.
When you submit your payroll information to ERA you can be assured all of your taxes and deductions will be paid in full and on time.
ERA utilizes the latest integrated software to make sure your tax obligations are processed efficiently while reducing the possibility of errors. ERA will:
Calculate, pay, and report all taxes, special withholdings, garnishments, and deductions
Provide, distribute, and review employment tax forms and documentation for all 50 states
Provide 24/7/365 employee access to their payroll info, W-2’s, and personal data
Full compliance with all federal, state, and county rules, regulations, and tax laws
Workers Compensation
Workers’ compensation can be an employer’s best friend or worst enemy.
ERA provides Workers’ Compensation for its clients in a cost effective program that utilizes professional management and attention to detail that is typically unavailable to small businesses.
ERA not only provides reliable Workers’ Compensation insurance, but makes sure its clients’ risks are correctly evaluated and job descriptions properly coded making sure that the most efficient coverage is in place. All businesses have different risk factors, and proper use of the thousands of codes is essential.
Our clients generally are covered under our master Workers’ Comp policy which allows for more competitive pricing. In addition, there is no “up front” deposits required for our clients as is normally the case for companies purchasing Workers’ Compensation on their own.
As an additional time-saver we manage your payroll reporting to the carrier, freeing you from any audit responsibilities at the end of each year.
Work Safety Programs
Workers’ Compensation Claims and Hearings
Workers’ Compensation Audit Information
Risk Management
Risk management does not mean simply buying insurance to cover accidents.
Most businesses do not have the time or resources to invest in professional risk management. Yet ignoring the everyday management of these risks is placing businesses in economic harm’s way. Professional risk management supports existing insurance by keeping the costs as low as possible. That is accomplished by reducing the occasion for employee accidents and injuries. ERA provides professional risk management.
Dedicated staff members to handle claims
File Workers' Compensation notice of injury reports
Education for clients and injured workers
Post-accident drug testing
Coordination of medical care for injured workers
Fraud investigations
Early return to work programs
